1. Hootsuite Help Center
  2. Create and manage content
  3. Schedule and manage posts

Manage your scheduled posts

  

You can conveniently view and manage all your scheduled content in one location with Planner. In a simple calendar view, you can view all your scheduled content, create new posts, and organize, edit, or delete existing ones. You can also view past scheduled content in the Planner from the past year.

View scheduled content

  1. Go to Publisher . You'll see that there are three tabs at the top.

    Publisher, with the Planner tab selected

    • Planner is where you can review and manage your posts in a weekly calendar view.
    • Content is where you'll find a list view of your posts, drafts, scheduled posts, and where you can upload messages using the Bulk Composer.
    • Promote is where you can put advertising spend behind your Facebook or LinkedIn Page posts to promote organic content.
  2. View all your scheduled content in Planner by using the arrows at the top to flip through the weeks.
  3. Select the gear icon to find the calendar settings. Here you can choose to view all of your content for each day at a glance with the Condensed view, or per time slot with the Expanded view. You can also choose to start the week on either Sunday or Monday. A count of scheduled messages for each calendar day is displayed in the top right of each day.

    Calendar view showing counts of scheduled messages

  4. Select All Posts on the sidebar to view all your posts. Or, filter your weekly view by content campaign (Enterprise) or account by selecting one from the sidebar. Your private social accounts appear under Accounts. If you are a member of several organizations, you can select the correct one from the drop-down at the top pf the Planner menu.

    organization-picker.png

Manage scheduled content

Each piece of scheduled content appears as a tile. Tiles appear in different colors to reflect the status of the post:

    • Purple  - scheduled (including AutoSchedule)
    • Green Green check mark icon - published successfully
    • Red Red exclamation mark icon - failed to send (Learn more about scheduled post failure.)
    • Grey Grey paper icon - scheduled draft or Gray hourglass icon - expired approval
    • Yellow Orange hourglass icon - pending approval (approvals are specific to Enterprise plans)

Select a tile to see a preview of the post and the network it's scheduled to. By clicking on a tile you can Edit  an unpublished post, approve or reject a pending post, or click More options  to delete, duplicate, or turn a scheduled post into a draft.

Duplicating an existing post will copy it into the Composer so you can quickly make edits and build off the original to craft a new post. We recommend making edits right away when duplicating posts, so they become unique. Social networks have strict publishing rules and often flag identical content as spam, especially if published within a short time period.

Important: Be aware that UTM parameters on links also get duplicated, unless they are dynamic UTMs, so be sure to update these when duplicating posts.

To rearrange your posts, select a post and simply drag and drop it to a different time (up to 5-minute increments). To reschedule for a time outside the weekly calendar view, you can manually edit the time to reschedule in a different week.

Compose new content

Schedule new messages from within Planner by selecting a time slot in the weekly calendar, and selecting New Post, Pin, or Instagram Story.

  Read more