Export your content calendar

Aug 19, 2026
Knowledge

Procedure Steps

Article updated: July 24, 2026

Export your content calendar

You can export your content calendar (including scheduled drafts) as a PDF or CSV file for quick sharing with stakeholders who don't use Hootsuite. For easy collaboration on your social content calendar, you can filter export data by date, social account, post status, and campaign.

CSV export files include detailed information for each post, including author, type of media attached, links to attached media, approval history, and internal team comments (author, date, comment text).

This article describes the new Social OS experience. If you haven't switched yet, select the Classic tab for instructions. Learn more about the Social OS experience.

Export your content

Filter your calendar to show what you want, and then share it with team members and stakeholders.

Go to Perch and select Calendar.
(Optional) Filter by social account, post status, or campaign. Filters you apply will also apply to your export. Learn more about filtering your calendar view.
Select Export, and then choose a file format.
For CSV exports, you can choose whether or not you want to include unscheduled posts in your organization that are pending approval.
Select a date range to export, and then select Export.

Go to Plan.
(Optional) Filter by social account, post status, or campaign. Filters you apply will also apply to your export. Learn more about filtering your calendar view.
Select Export, and then choose a file format.
For CSV exports, you can choose whether or not you want to include unscheduled posts in your organization that are pending approval.
Select a date range to export, and then select Export.

Depending on export size, your report may take a little time to generate. You can continue to work in Hootsuite, we’ll let you know when the export is ready. You’ll also get an email with the export download link. Download links expire one week from the export date.

Note:

You can export up to 1 week of data to PDF. CSV exports can include up to 365 days of data, as far back or forward as one year.
If you're exporting more than 500 posts, you can only export to CSV.
Media links are valid for one week from the export date. To refresh expired media links, create a new export file.
Exports do not currently include post targeting details, location tags on Instagram posts, ads, or unscheduled drafts.

Export your content calendar

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Export your content calendar

Export your content

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